• Attending
• 1/6. News
  • Advisory Group news and follow-ups
  • Invitation to workshop on Agentic AI next
• 2/6. Joint WLCG/HSF workshop 2026 in Bologna - AG meeting at the workshop
• 3/6. Activity Areas
• 4/6. “Responsible AI-assisted coding and common training aspects” endeavour, AI guidelines - “AI Statement” for contributors to HSF repositories
• 5/6. Project Affiliation and Affiliated Projects
• 6/6. Miscellaneous HSF matters
  • HSF Budget
  • Engagement within HSF bodies and with the community
  • SG Composition
  • HSF GitHub matters
• AOB
  • Next Meeting

Attending

Present/Contributing: Eduardo Rodrigues, Claire Antel, Johannes Elmsheuser, Michel Hernandez Villanueva, Liz Sexton-Kennedy, Pere Mato, James Whitehead, Paul, Stefan Roiser

Apologies:

1/6. News

Advisory Group news and follow-ups

Actions (still) from the last meeting:

• Attract representatives from ALICE - none yet found. Stop at this point? Agreed to close this task.

Further news in due time post the AG meeting to be held during the WLCG/HSF workshop in Nov.

Invitation to workshop on Agentic AI next

• 3-day workshop on Agentic AI, Gigantic Aims to be held in Barcelona on April 5-7 2027.
• Invitation from our Spanish colleagues from the COMCHA network (contact: Arantza Oyanguren).
• Event will have roundtables with the physics coordinators of the experiments on interpretability and validity, on accessibility, on ethics (sustainability, security, authorship…) and on training.
  • Invitation sent for HSF participation towards a workshop outcome by means of a manifesto or statement of recommendations.
  • Invitation to have the HSF co-organise and prepare the agenda, with 2 HSF colleagues part of the organising committee.
    • ACTION: agreed to have Claire and Michel H. Also agreed to have the HSF logo displayed on the event Indico page.

2/6. Joint WLCG/HSF workshop 2026 in Bologna

• Indico: https://indico.cern.ch/event/1695268/.
• Review of abstracts and agenda being finalized.
  • We have a rather healthy number of abstracts for the several HSF parallel sessions (close to 20).

AG meeting at the workshop

Reminder - we will have another AG meeting during the Bologna workshop to (1) avoid having a long 1-year delay (as in the past) while (2) profiting from the fact that most AG members will be at the workshop anyway.

• Please share any points you may want discussed with the AG.
  • One item we should add is a review of membership as we are approaching the first 2 years.
  • Lack of engagement.

3/6. Activity Areas

• A full report at the end of this year’s GSoC 2026 programme will be given at the joint WLCG/HSF workshop in Bologna.

• Series of HSF Seminars and Compute Accelerator Forum meetings: we’ve been seeing a great programme organised. Congrats!

• Nothing particular to be reported from people in touch with AA conveners.

• See agenda item “Miscellaneous HSF matters” for discussion of engagement of AA conveners.

4/6. “Responsible AI-assisted coding and common training aspects” endeavour, AI guidelines

• Very successfully kicked off in July (https://indico.cern.ch/event/1705480/).
• Followed up with another meeting, and a dedicated session will run during the joint WLCG/HSF workshop.

“AI Statement” for contributors to HSF repositories

So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are getting some regularly. On occasions we can be flooded by not-to-useful contributions. This year an “AI statement” is strongly suggested in GSoC proposals. We should do something similar.

• There is an ongoing discussion at https://github.com/HSF/hsf.github.io/issues/1919 and there are 2 open PRs to review asap:
• https://github.com/HSF/hsf.github.io/pull/1953: addition of CONTRIBUTING.md.
• https://github.com/HSF/hsf.github.io/pull/1949: addition of PULL_REQUEST template.
• Both have been up for long time with no input other from 2 people.
  • ACTION: please review next week and we will then go ahead and merge (can get follow up PRs if needed).
  • (Note: the PRs are not exclusively about “AI contributions” - also include good etiquette, due diligence, etc.).

5/6. Project Affiliation and Affiliated Projects

No new affiliations since we finalised a significant review of the programme.

• Status at https://hepsoftwarefoundation.org/projects/projects.html - 6 projects affiliated.
• Final stamp from the SG to be decided now for the nopayloaddb - affiliated as Tier-2.

The following list of projects to prioritise has been sent in Sep. to the AG for feedback:

• ACTS - Caterina to follow-up
• Clad
• CVMFS
• DD4hep
• EvtGen
• FastJet
• Gaudi - Stefan can do review, ditto for Paul
• Geant4
• HepData
• HepMC3
• HERWIG
• hls4ml - Eduardo to review with Maarten Van Veghel
• Invenio
• LHCb Conditions DB - Stefan / Paul
• Omnifold - Saptaparna to follow-up
• MCFM
• Millepede-II
• Phoenix - Johannes to follow-up - can do review, need to find 2nd reviewer
• PODIO - Michel V. to follow-up
• Rivet - Nicole and Menglin Xu starting the review
• Rucio - Paul following up - no differential review helps
• XRootD
• WHIZARD

WIP ACTION: attach names to make things happen - basically a person to take care of finding 2 reviewers and potentially be a reviewer. - Typical pool of reviewers: AA conveners, SG members, HSF affiliated project leads, expert community colleagues.

6/6. Miscellaneous HSF matters

HSF Budget

Healthy. Used recently to help presence of SG members at the WLCG/HSF workshop.

Engagement within HSF bodies and with the community

Commitment within members:

• Several AAs are very quiet, hardly engaging.
• The SG members need to lend a hand.
  • It’s too often the same colleagues over and over again taking up tasks.

Engagement community-HSF:

• We need to better communicate with/to the outside world, meaning the community.
  • The AG should play a role here, serving as liaison to Engaged Communities (i.e. experiments, community projects) other bodies.
  • The HSF is not brought to the attention of new PhD students and early-career colleagues as nearly much as it could. This is a missed opportunity. More engagement would be beneficial to all.
  • How to make the HSF and the Forum mailing list (more) widely known within the community?
    • Posters and LHC experiment PhD student welcome sessions mentioned.

SG Composition

• If you know of someone who is active in community work and shares the HSF’s goals consider inviting them to be on the SG.
• We should review annually the composition. Reminder that our SG webpage states that “When a SG member becomes inactive (e.g., ceases to meaningfully follow any HSF activities) in the HSF they will leave the SG.”.

HSF GitHub matters

A trivial little help reviewing meeting minutes and the odd open PR would be helpful.

AOB

Next Meeting

TBD, as we see fit. (For sure after the WLCG/HSF workshop in Nov.)

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